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Human Resource Specialist

Oak Harbor, WA 98277

Job Type

Full Time


In person


Hourly: $23.97 DOE

North Whidbey Fire and Rescue Logo

About North Whidbey Fire and Rescue

The fire district's service area, on North Whidbey Island, is predominately rural and surrounds the City of Oak Harbor and NAS Whidbey Island. The district operates out of 7 fire stations, providing fire suppression, emergency medical, marine rescue and technical rescue services and responds to over 2500 calls annually.

Job Description

Under general direction, the Human Resources Specialist (HRS) carries out their responsibilities in accordance with North Whidbey Fire and Rescue (NWFR) mission, values, policies, procedures, and all local, state, and federal regulations.

The HRS responsibilities include but are not limited to developing and implementing systems for managing worker benefits, facilitating and managing the hiring and onboarding process for new hire; facilitating and ensuring the provision of quality onboarding and ongoing training; managing personnel documentation and files; developing and implementing policies and procedures. The HRS will support and respond to and resolve problematic work behaviors/concerns and conflicts, assisting the fire chief and accounting/office manager in their duties.

This position is typically 8:00 am to 5:00 pm Monday through Friday. Hours of work during the week may be flexed for weekend and evening work hours at training, community events and other functions as necessary to obtain the needs of the district.

Travel is primarily local or regional during he business day, although some out-of-area overnight travel may be expected. 

Employee Benefits

  • Medical Benefits - up to $900.00 per month paid by the employer.

  • Paid Sick Leave - 8 hours per month.

  • Paid Holidays - 11 per year.

  • Paid Vacation - 2 weeks per year.

  • FMLA

  • Washington PERS Retirement Benefits

  • Alfac (Optional)

How to Apply

Complete the application and submit with a cover letter and resume to North Whidbey Fire and Rescue, at or 770 NE Midway Blvd, Oak Harbor, WA 98277. Applications accepted until position is filled.

Required Qualifications

  • An associate degree in human resources or closely related field, bachelor's preferred.

  • Current WA State drivers license (or acceptable state driver's license if active-duty)

  • Outstanding personal communications skills.

  • Proficient computer skills including the use of Microsoft Office.

  • The ability to express ideas clearly and concisely in English both orally and in writing to groups and individuals.

  • Avility to work a flexible scheudle including some evenings and weekends. 

Necessary Special Qualifications

1-2 years experience in a Human Resouce field or similar.

Employees of this classification must, by virtue of their professional background, experiences, accomplishments, and perspectives, be compatible with the organizational culture and climate of North Whidbey Fire and Rescue 

Examples of Work Performed

  • Maintain employee files and human resouce records.

  • Maintain policies and procedures for hiring, training, compensation, employee benefits, and employee personnel information.

  • Oversee timely distribution of employee manual and paperwork.

  • Work collaboratively to post new job opportunities as needed.

  • Conducts new hire onboardining, orientation, testing, and enrollement into district benefit plans.

  • Arrange and manage employee benefits eligibility, enrollement, and answer questions as needed.

  • Screen candidates.

  • Point of contact for employees and retiree inquiries pertaining to HR and benefit related matters.

  • Process Board of Volunteer Firefighters (BVFF) claims.

  • Responsible for management and monitoring of Workman's Compensation claims. Disability claims, Federal FMLA and Washington State Paid and Medical Leave programs.

  • Works with benefit brokers and third-party administrators to troubleshoot employee benefit related issues.

  • Complies personnel census data required for various HR reporting and benefit surveys.

  • Works collaboratively with the Accounting Manager to ensure accurate employee leave time entries are recorded for payroll processing. 

  • Provides assistance for union labor negotiations, disciplinary matters and investigations.

  • May lead projects and assignments with other staff in the district.

  • Performs other duties as assigned.

Physical Requirements

  • While performing the duties of this position, the employee is frequently required to walk, sit, talk, see, hear, feel, operate objects and travel by automobile or truck.

North Whidbey Fire and Rescue Employment Policy

North Whidbey Fire and Rescue provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, or disability. In addition to federal law requirements, the North Whidbey Fire and Rescue complies with all state laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The description of job duties, responsibilities, and requirements listed above is intended to be illustrative and is not intended to list all duties, responsibilities, and requirements that may be required for the performance of the job classification. Employees may be required to do all or some of the listed duties, or other related duties as needed by the district. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is also intended to be compliant with the Americans with Disabilities Act

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