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Accounting/Office Manager/Board Secretary

Oak Harbor, WA 98277

Job Type

Full-Time

Workspace

In person

Compensation

Hourly: $30.81 DOE

North Whidbey Fire and Rescue Logo

About North Whidbey Fire and Rescue

The fire district's service area, on North Whidbey Island, is predominately rural and surrounds the City of Oak Harbor and NAS Whidbey Island. The district operates out of 7 fire stations, providing fire suppression, emergency medical, marine rescue and technical rescue services and responds to over 2500 calls annually.

Job Description

This position is under the direct supervision of the fire chief and the elected board of fire commissioners. Under general direction, the accounting/office manager/board secretary performs a variety of complex administrative, technical, budget, accounting, and professional work in directing and supervising the financial, accounting and records management systems of the district. Duties require a comprehensive understanding of government-related budget and accounting functions and systems, and the ability to apply policies and procedures that facilitate effective financial control and analysis. The accounting/office manager/board secretary serves as the confidential secretary to the board of fire commissioners.

Employee Benefits

  • Medical Benefits - Up to $900.00 per month paid by employer.

  • Paid Sick Leave - 8 hours per month.

  • Paid Holidays - 11 days per year.

  • Paid Vacation - 2 weeks per year.

  • FMLA

  • Washington PERS Retirement Benefits

  • Aflac (optional)

How to Apply

Complete the application and submit with a cover letter and resume to North Whidbey Fire and Rescue, Human Resources Specialist at crystal@nwfr.org or 770 NE Midway Blvd, Oak Harbor, WA 98277.

Applications accepted until the position is filled.

Required Qualifications

  • An associate degree in accounting or closely related field, bachelor's preferred.

  • Current WA State driver's license (or acceptable state driver's license if active-duty military).

  • Outstanding personal communications skills.

  • Proficient computer skills including the use of Microsoft Office.

  • The ability to express ideas clearly and concisely in English both orally and in writing, to groups and individuals.

  • Ability to work a flexible schedule including some evenings and weekends. 

Necessary Special Qualifications

1 - 2 Years of experience in accounting field or similar. 

Examples of Work Performed

  • Administratively manage the official affairs of the board of fire commissioners. 

  • Payroll processing for monthly payroll.

  • Create agenda for board meetings.

  • Required to attend board meetings after normal business hours, as the secretary to the board for taking of the meeting minutes.

  • Key contributor in setting the district's annual budget creation. Support and direct the preparation, submission, objectives, and division of the annual budget requests, line items, supplementation, and maintenance. Assist the fire chief in submitting the annual budget for final approval. Provide financial analysis and potential impact of expenditure requests. 

  • Analyze and present a wide variety of financial data including annual budget presentations, monthly status reports, project status reports, audit reports and related correspondence. Develop, prepare, and provide accurate and reliable monthly budgeting and forecasting projection reports based on financial modeling. Include narratives, setting forth conclusion, potential risks, and recommendations. Identify long-term budgetary adjustments.

  • Supervision and management of all contracts, accounting records, vouchers and payments outlined in the budget commensurate with state and local laws with the fire chief.

  • Oversee the processing of all financial transactions and authorize related funds. Maintain monthly accounting of revenues and expenditures, keep the fire chief and board of fire commissioners advised.

  • Serve as the district investment officer.

  • Serve as the trustee of the Petty Cash Fund and give an accounting of said fund periodically.

  • Provide reports and lead the assistance of the state auditor as required.

  • Responsible for the professional management and completion of all assigned administrative functions and projects. Prepare strategic and tactical plans for analysis, design, implementation and maintenance of all programs and systems in assigned areas.

  • Ensure compliance with federal, state, and county requirements related to administrative and financial activities.

  • Monitor revenues and expenditures to ensure appropriations are not exceeded and that district spending best achieves objectives and avoids penalties. Identify potential cross-organizational impacts of program budgets to aid in managing financial risk of the agency.

  • Provide and respond to requests for district information consistent with Open Public Meetings Act (OPMA) and within public disclosure requirements.

  • Attend administrative and other meetings as required and participate in committees as requested.

  • Maintain a positive working relationship with other districts and governmental agencies, allowing exchanges of information and services.

  • Research and implement computer programs to facilitate administrative and financial actions in the district.

  • Represent the fire chief and board of fire commissioners with civic leaders, committees and boards as directed.

Physical Requirements

  • While performing the duties of this position, the employee is frequently required to walk, sit, talk, see, hear, feel, operate objects and travel by automobile or truck.

North Whidbey Fire and Rescue Employment Policy

North Whidbey Fire and Rescue provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, or disability. In addition to federal law requirements, the North Whidbey Fire and Rescue complies with all state laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The description of job duties, responsibilities, and requirements listed above is intended to be illustrative and is not intended to list all duties, responsibilities, and requirements that may be required for the performance of the job classification. Employees may be required to do all or some of the listed duties, or other related duties as needed by the district. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is also intended to be compliant with the Americans with Disabilities Act

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